METADATA MANAGEMENT & TAXONOMY Metadata that keeps your images under control
Fotoware structures and enriches metadata across millions of images and files, from ingestion to delivery. Your teams find the right file in seconds, and every workflow, rule and integration runs on information you can trust.
Don't let your library grow out of hand
Volumes of images arrive every day, needing the right keywords and rights information before it can be used. When metadata is entered by hand, by different people, it drifts. The same term is written three ways, rights information goes missing, and files without metadata disappear into a dark archive. Search stops working, automations misfire, and teams start recreating images they already own.
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Improve governance and content control
Create a shared metadata framework across teams and systems that remains reliable throughout the content lifecycle.
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Accelerate content discovery and reuse
Help users find and reuse content with accurate metadata. Reduce duplicate work and unlock more value from existing content.
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A robust foundation for automation and integration
Use structured metadata to power search, workflow automation, integrations, and AI-driven processes. Create scalable content operations for growing content volumes.
Controlled vocabularies Describe every term the same way, every time
Spelling variants in metadata creates duplicates which break search. Controlled vocabularies give every team the same approved terms, so "Switzerland", "Sveits" and "CH" become one value.
- Hierarchical taxonomies, from broad to specific
- Locked lists that prevent ad hoc terms
- Taxonomy filters for fast, precise search
- One shared vocabulary across departments
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Taxonomy Organize content in a way that makes sense
Flat categories and disconnected tags make it harder to navigate and discover related content. Create structured content hierarchies that reflect how your assets relate to each other, making content easier to find and reuse.
- Hierarchical category structures
- Parent-child relationships between topics
- Related content and concept linking
- Consistent organization across repositories
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Batch editing & automation Apply the right metadata at scale, without the hours
Editing thousands of files one by one wastes hours and invites errors. Batch editing, metadata macros and metadata-driven workflows apply values automatically on upload, approval or expiry.
- Batch edit thousands of files at once
- Macros that add values on upload
- Workflows triggered by metadata changes
- Automatic updates when rights or status change
AI enrichment Let AI fill the gaps, within your vocabulary
Manual tagging cannot keep up with high-volumes of incoming files. Fotoware uses AI to suggest tags, captions, categories found in images, matched to your controlled vocabularies, while your team approves or overrides every suggestion.
- Auto-tagging, captions and categories
- Text in images (OCR) stored as searchable metadata
- AI metadata translation for multilingual libraries
- Suggestions reviewed by people, never applied blindly
Metadata across systems Keep metadata intact as files move between systems
Metadata often lives in collection management systems, PIM platforms and editorial tools, and gets stripped when files travel. Fotoware exchanges metadata with your best-in-breed ecosystem through integrations and open APIs, and preserves provenance as files are edited and published.
- Sync metadata with CMS, PIM and collection systems
- Open REST APIs for custom integrations
- Metadata retained on export and delivery
- Provenance preserved with C2PA support
"It's crucial for the publication process that we have all this metadata. This is the most common way to work with the system and is one of the processes that is completely automated."
