( read 3 min)

Forget About Passwords and Access Control

By James Rice-McAulay on February 27, 2019

You’re probably familiar with the scenario; you need to access one of the many systems your team or organisation is using, only to have forgotten the password. You have three options;

  1. You can pound your fist on the desk, frantically trying to find the password
  2. You can reset your password (again) and get a password manager app to keep track of your numerous passwords
  3. You can enable Security Assertion Markup Language (SAML) with Single Sign-On (SSO), which logs you in to systems you frequently use, based on a central user directory, such as Active Directory. 

What is SAML?
Security Assertion Markup Language (SAML) is a standard for logging users into applications based on their sessions in another context. This single sign-on (SSO) login standard has significant advantages over logging in using a username/password. Source: https://developers.onelogin.com/saml 


The beauty of SAML is that you avoid the hassle of constantly having to enter your details into each application, and can quickly access the tools you work in. If you have wondered why you no longer have to type in every letter, number and special character when logging into company applications, you might be using SAML without knowing! 

What's the main benefit of SAML?

You log in once, and all the associated services use that same login. Quite frankly, you can kill two birds with one stone; you not only reduce time spent for your users having to enter their credentials, but you also ensure security by having a list of users who are approved to access the system, giving the organization ultimate access control. This is imperative in this day and age and will comply with even the strictest of internal security protocols and guidelines.

However, it’s not just about keeping your organization secure from threats; SAML also helps you and your team to contribute and collaborate on projects, as you constantly ensure that you are signed in to your tools. This is crucial for departments such as marketing, who use many different tools for various purposes in their daily work.

Did you know that FotoWare Digital Asset Management system can be part of your organization's SAML and SSO configuration? This will help you to keep your assets safe, and ensure that all stakeholders can quickly access the system. 

FotoWare comes with single-sign-on! Explore all features and benefits of FotoWare.