Digital Asset Management Tools

Take the tour!

Everyone can find, share and reuse their images, graphics and videos more efficiently with FotoWare’s media bank.

Find your favorite feature or try it yourself on your own site! Our helpful in-product walk-through guides will help you get started on your free 14-day trial.

Make your files searchable and organized with metadata

Store your assets safely in multiple collections and search across all of them at once. Group and arrange content precisely how your users prefer. Filenames are great, but We❤️ Metadata!

Metadata is keywords and descriptions about your files that makes them searchable and possible to build automation. All text in your PDFs, and documents is also fully searchable.

Metadata standards

Build custom schemas to describe your assets or use the extensive built-in XMP, IPTC, and EXIF fields that come as standard.

Create SmartFolders

Combine different search terms in virtual folders, such as time frames or asset owner, and get instant hits without having to type a single word.

Powerful taxonomies

Make it easy for users to find what they need using visual filters that also aid quick and consistent tagging.

Preview and share any file type

Easily select assets and share your selection with others via email, as a public link, or create an album and share directly. Then control who has the rights to view or download the assets.

If you're uncertain which pictures are the best, use deep-zoom for a detailed view. With multi-page documents you can leaf through the individual pages, and for videos there are playback controls and key frame navigation.

Control How Files Are Used

Get the overview of the who, the what and the where. Manage usage with visual markers, notes and ID-tags on your collections.

Third Parties Invitations

Invite partners and third parties to collaborate on a self-service platform that's intuitive and easy to use.

Advanced Playback

Play back any video format! Control playback speed, jump between scenes using key frames, apply live color filters, extract stills, and more.

Work with your files in your favorite tools

As users, we're creatures of habit - we like to stick to the tools that get the job done.

With FotoWare, users can access media right from the tools they use the most - whether it be the Adobe suite, Microsoft Office or the web CMS.

Office Plugins

Crop, adjust and insert all approved visual content via the FotoWare plugin for PowerPoint or Word in seconds.

Adobe CC extensions

Open and edit visuals in Photoshop and Illustrator using the FotoWare plugin for Adobe CC. Use the dedicated InDesign plugin to add visual content to your layout, with optional processing applied.

Connectors for CMS

Connect FotoWare to WordPress and Episerver using our ready-made connectors to easily export visuals to your CMS. Or create a custom integration with any CMS using the FotoWare API.

Available now!

The FotoWare Mobile App puts the power of a complete Digital Asset Management system in your pocket.

Brand Asset Management

Manage your brand like a pro! Ensure that your message comes across consistently in all your communication channels.

FotoWare has the tools you need to secure the control and consistency you require.

LEARN MORE

Download presets

Create a list of presets for every social media channel or website page to produce the correct-size visual in no time.

Collaborate using annotations

Highlight an area in a picture that requires attention and add mark-up and comments to collaborate on-the-fly.

Ensure brand consistency

Maintain complete control of each asset's publication rights, expiry, revocation and renewal of usage licenses.

Automated Tasks using Actions and Markers

Set up efficient workflows to reduce the time spent managing your visuals. Many of the mundane tasks that used to much time to complete can be completely eradicated with one-click operations.

Responsive Markers

Create clickable, interactive markers to edit the asset’s metadata, trigger a webhook or lookup additional asset information in a PIM, for example.

Process files based on rules

Create rules to define how a file can be used, for example whether it can be sent to a PIM or a CMS.

Secure your visuals

Access to visuals can be set at multiple levels, affording you fine-grained control of who sees what and how assets can be used.

GDPR for your visuals

Stay on top of GDPR and privacy requirements! Keep tabs on usage approval and consent forms. Respond swiftly to requests for access, rectification or erasure!

Approvals

Create self-service approval processes whereby users can choose which of their pictures can be used, and for what, and withdraw usage consent at any time.

Consent forms

Easily track consent forms and the picture collections they are associated with

Manage and Revoke Asset Usage

Respond to requests for rectification and erasure, making sure withdrawn pictures are never used without proper authorization.

Make users feel at home

FotoWare can be styled to match your corporate profile and help users feel right at at home.

Create a FotoWare that ties in with your corporate color scheme, uses your logos, incorporates your terms of use and holds clear information on how to get in touch.

It's your brand, after all. FotoWare just helps you get the job done.

South Australian Tourism Commission FotoWare-site

Complete site branding

Style your site with corporate logos, custom CSS and contact info and terms of use that uniquely represent your brand.

Personalize your UI

Branding and configuration go hand in hand to create a unique, navigable tour of your most valued brand assets. Create archives and add taxonomies and SmartFolders to guide users to your content with minimal friction.

Fully Customizable

Set up your own archives, automation, and markers. The entire site configuration is easily available to managers. Best of all, most of the customization can be made by ticking off the options you require and requires no technical expertise.

Increase productivity
with PRO interface

Work even quicker with large amounts of files.

Selection & Culling Tools

We give you the most effective tools for culling large collections of pictures with flexible selection tools and efficient workflows.

Image Comparison

Our full-screen image comparison tool shows every picture with crisp and sharp detail.

Batch Metadata Operations

Select multiple files and add, remove or edit any piece of metadata one-by-one or in batch. There is no faster metadata editing tool on the market.

Save Your Favorite Searches

Don't repeat yourself. Create bookmarks with searches you often perform or pin a result, so it opens each time you log in.

Keyboard Shortcuts and ”hidden” Productivity Features

With the keyboard shortcuts, you can manage, organize and edit your assets at the highest speed possible.

Video Playback in search result

Quickly get an overview of video content with previews directly available in your search results and options to adjust playback speed for rapid playback of long sequences.

More key features

All features are well documented so if you are looking for a something in particular or just want to learn more, search on learn.fotoware.com

AI

Enable image recognition to describe what is on an image with keywords, in order to make your files easy to discover.

Order and Approve Assets in One Tool

Select assets and add them to a cart, allowing users to check out the assets. Admins can optionally approve and comment on the order. Use webhooks and API support to integrate with other systems, such as payment providers.

Quick renditions

On-demand resizing of images for delivery of a certain pixel size in the browser, with optional watermarking

Crop Profiles

Customizable crop sizes for use with the FotoWare plugins - allowing users to check out an image for local cropping

Processing profiles

Allow users to download different renditions of an image by creating processing profiles and assigning them to the relevant archives.

Guest portal

Make an open portal for visitors on your site, that doesn't require login. For example, a press archive with images and videos.

Powerful Search for Advanced Users

Versatile search that helps you find what you're looking for - search in metadata or use file properties and file type data to narrow down your results.

Enable Commenting

Collaborate effectively with your team by using the integrated comments feature to give immediate feedback.

SSO with Azure AD, SAML2, OneLogin, Active Directory and more

Forget passwords or user logins - use SSO to manage access and leverage the convenience of automatic login.