GDPR & Consent Management

Helping organizations handle photos and videos in compliance with data protection regulations.

 

BOOK DEMO

ONE OF THE WORLD'S FIRST DAM SOLUTIONS WITH FULLY DIGITAL CONSENT MANAGEMENT

img-HERO-GDPR-GRID_in_Stock_felix-russell-saw-609923-unsplash-
 

Consent Management in 1 Minute

Since photos can be classed as personal data, the way you manage these files must comply with data protection regulations, such as the GDPR. In this 1-minute video, see how Consent Management in FotoWare makes it easy to keep track of photos of people and their usage rights.

 

STEP-BY-STEP GUIDE

How FotoWare helps you to comply with data protection regulations like the GDPR.

Talk to us to find out how.

img-GDPR-LP-Thumbnail-Consent Forms
Easily Request Consent

Request consent from individuals by sending a personalized consent form via email directly from your FotoWare. You can also create a QR code for occasions where it isn't possible to send forms via email.

img-GDPR-LP-Thumbnail-Consent Forms2
Give Consent on Mobile

Once a user receives a consent form, they can quickly and easily give their consent via the FotoWare Mobile App, adding personal information, selecting usage rights, and more.

img-GDPR-LP-Thumbnail-Consent Management
A Full Overview of Consent

Get a complete overview of who has or has not given consent. Keep track of consent form statuses and usage rights in one central system so you always know where to look.

img-GDPR-LP-Thumbnail-Tag-2
Tag Images of Employees

Tagging images with the name of the employee or their employee ID numbers means you can easily keep track of whom you have images of and find them by searching based on those tags.

img-GDPR-LP-Thumbnail-Consent
Set GDPR Consent Status

Keep track of whether you have consent to use photos or videos of people in your organization, and easily update when a data subject withdraws consent, at any time (re GDPR Article 7).

img-GDPR-LP-Thumbnail-Image Use Rights-v2
Assign Image-Use Rights

Every image can display a visual marker to show the user whether they have permission to use it and where: on social media, the website, in print, or internally and externally.

img-GDPR-LP-Thumbnail-Image Approval-v3
Quickly Approve Images

Save significant amounts of time by letting staff approve their own images quickly and easily. After sharing the images with them, all they have to do is simply select the images they like with just one click of a button!

img-GDPR-LP-Thumbnail-Image Search
Search and Find Images

When a data subject exercises their GDPR right to access, withdraw, or erase, our powerful search feature means that you can be certain of finding every image of that person in your organization's possession.

How enterprise companies use FotoWare to comply with the GDPR for images

Learn how some of the largest companies in Norway manage thousands of images using the FotoWare Digital Asset Management solution.

READ THE STORY

 

Do you know how GDPR impacts your organization's use of images?

If a person can be identified from a photo or video, it can be classed as their personal data. This means you have to handle that data in accordance with the GDPR, just like you do for data about your customers or marketing prospects. This can also apply to photos and videos of people, such as employees, in your organization.

More specifically, you must pay careful attention to these three sections of the GDPR:

Article 7 (3)

This is also referred to as the Right to Withdrawal, which gives data subjects the right to withdraw their consent at any time. They must be fully informed of how to do this and it should be as easy as giving consent.

LEARN MORE IN THIS BLOG ARTICLE

img-icon-svg-securitybadge

Article 15

This is also referred to as the Right to Access and ensures that all data subjects have the right to obtain confirmation and information from the data processor about their use of the subject's personal data.

LEARN MORE IN OUR DOCUMENTION

img-icon-svg-securitybadge

Article 17

This is also referred to as the Right to Erasure (or the Right to be Forgotten) and it enables the data subject to request that an organization erases all the personal data that they have about the data subject.

LEARN MORE IN THIS BLOG ARTICLE

img-icon-svg-securitybadge

Essentially, you need to be able to easily find, delete, or change the consent status of any image your company has of its employees. If you can't reliably do this, or don't have any processes set up, it's highly likely that your organization is breaching the regulations in how it handles this personal data of its employees.

FREE RESOURCES

Continue learning about GDPR-compliance for images

 

FREE QUIZ

Is your company's image management GDPR compliant?

Take the test to assess your organization's processes for storing and managing images of employees and other people.

TAKE THE QUIZ!
img-quiz-freeresouce-start

 

FREE GUIDE & CHECKLIST

6 Steps to Ensure GDPR Compliance for Images

Follow our 6-step guide to make sure your organization is GDPR-compliant when using photos and videos of employees

DOWNLOAD CHECKLIST
img-gdpr-freeresource-Graphic_GDPRGuide

 

FREE TEMPLATE

GDPR-Compliant Photo Consent Form

What do you need to include when asking employees for consent? Use our photo consent form to see all steps.

DOWNLOAD TEMPLATE
img-consentform-freeresouce-gdpr-graphic

 

VIDEO

FotoWare and GDPR for Images


This short demo video shows how FotoWare helps companies to comply with the GDPR when using images of employees.

WATCH VIDEO
img-video-freeresource-gdpr-graphic

GDPR on the Blog

Introducing Asset Linking: Helping you ensure efficient GDPR compliance

We’re proud to announce that Asset Linking is now available to all FotoWare SaaS users. This greatly improves our...

How the Australian Privacy Act affects your image management

Like the EU, Australia also has rules and guidelines for how organizations should manage personal data. Established in...

The State of GDPR for HR, Marketing & Communications in 2022

Since the GDPR was first introduced to Europe in May of 2018, more and more organizations have been forced to adapt,...

FotoWare empowers organizations to be GDPR-compliant through proper use of its Digital Asset Management system, and cannot advise on any legal aspect of the GDPR. FotoWare makes no representation, warranty or guarantee of GDPR-compliance when using the product.