Easily Request Consent
Request consent from individuals by sending a personalized consent form via email directly from your FotoWare. You can also create a QR code for occasions where it isn't possible to send forms via email.
Since photos can be classed as personal data, the way you manage these files must comply with data protection regulations, such as the GDPR.
In this 1-minute video, see how Consent Management in FotoWare makes it easy to keep track of photos of people and their usage rights.
Talk to us to find out how.
Learn how some of the largest companies in Norway manage thousands of images using the FotoWare Digital Asset Management solution.
Read article: Solving image GDPR challenges with FotoWare DAM
If a person can be identified from a photo or video, it can be classed as their personal data. This means you have to handle that data in accordance with the GDPR, just like you do for data about your customers or marketing prospects. This can also apply to photos and videos of employees in your organization.
To stay GDPR compliant with images, you must pay careful attention to these three sections of the GDPR:
Article 7 (3) gives data subjects the right to withdraw their consent at any time. Subjects must be fully informed of how to withdraw consent and it should be just as easy as giving consent.
GDPR article 15 ensures that all data subjects have the right to obtain confirmation and information from the data processor about their use of the subject's personal data.
GDPR article 17 enables the data subject to request that an organization erases all the personal data that they have about the data subject.
LEARN MORE: GDPR best practices for employee images
Essentially, you need to be able to easily find, delete, or change the consent status of any image your company has of your employees.
If you can't reliably manage employee image consent, or you don't have any processes set up, it's likely that your organization is breaching the GDPR regulations for handling your employees' personal data.
Take the test to assess your organization's processes for storing and managing images of employees and other people.
Follow our 6-step guide to make sure your organization is GDPR-compliant when using photos and videos of employees
What do you need to include when asking employees for consent? Use our photo consent form to see all steps.
This short demo video shows how FotoWare helps companies to comply with the GDPR when using images of employees.
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FotoWare empowers organizations to be GDPR-compliant through proper use of its Digital Asset Management system, and cannot advise on any legal aspect of the GDPR. FotoWare makes no representation, warranty or guarantee of GDPR-compliance when using the product.