GDPR-compliant Image Management

Ensure that your organization's handling of photos and videos of its employees is GDPR-compliant.

 
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How does GDPR impact your organization's use of images?

If a person can be identified from a photo or video, it can be classed as their personal data. This means you have to handle that data in accordance with the GDPR, just like you have to for data about your customers or marketing prospects. This particularly applies to photos and videos of employees in your organization.
 

More specifically, you must pay careful attention to these three sections of the GDPR:

Article 7 (3)

This is also referred to as the Right to Withdrawal, which gives data subjects the right to withdraw their consent at any time. They must be fully informed of how to do this and it should be as easy as giving consent.

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Article 15

This is also referred to as the Right to Access and ensures that all data subjects have the right to obtain confirmation and information from the data processor about their use of the subject's personal data.

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Article 17

This is also referred to as the Right to Erasure (or the Right to be Forgotten) and it enables the data subject to request that an organization erases all the personal data that they have about the data subject.

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Essentially, you need to be able to easily find, delete, or change the consent status of any image your company has of its employees. If you can't reliably do this, or don't have any processes set up, it's highly likely that your organization is breaching the regulations in how it handles this personal data of its employees.

Learn how FotoWare can help

FotoWare offers powerful solutions for GDPR compliance with photos and videos

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Tag Your Images

Tag Your Images

Tag your files with information like name or employee ID to keep track of every single image that your organization has of any person.

Search & Find

Search & Find

Don't waste any more time searching through folders for images - use tags, filters, and our advanced search to easily find images of any employee.

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Consent & Rights

Connect consent forms to images and help users easily identify which images can be used and what purposes they can be used for.

Discover how to ensure GDPR compliance with FotoWare

Talk to us to find out how your organization could benefit

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Tag Images of Employees

Tagging images with the name of the employee or their employee ID numbers means you can easily keep track of who you have images of and find them by searching based on those tags.

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Set GDPR Consent Status

Keep track of whether you have consent to use photos or videos of people in your organization, and easily update when a data subject withdraws consent at any time (re GDPR Article 7).

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Assign Image-Use Rights

Every image can display a visual marker to show the user whether they have permission to use it and where: on social media, the website, in print or internally and externally.

Image Approval in FotoWare

Efficient Image Approval

Save significant amounts of time by letting staff approve their own images quickly and easily. After sharing the images with them, all they have to do is simply select the images they like with just one click of a button!

Image Search in FotoWare

Search and Find Images

When a data subject exercises their GDPR right to access, withdrawal, or erasure, our powerful search feature means that you can be certain of finding every image of that person in your organization's possession.

How Enterprise Companies Are Solving GDPR Challenges

Find out how some of the largest companies in Norway have ensured that their image-use is GDPR-compliant, using FotoWare's Digital Asset Management solution.READ MORE

 

WANT TO CONTINUE LEARNING ABOUT GDPR-COMPLIANCE FOR IMAGES?

Take a look at our free resources!

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CHECKLIST: GDPR for Images

Follow our 5-step guide to make sure your organization is GDPR-compliant when using photos and videos of employees
 
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TEMPLATE: Photo Consent Form
 
Not sure what you need to include when asking employees for consent? Use our photo consent form to see how to ensure yours is GDPR-compliant
 
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VIDEO: FotoWare and GDPR for Images
 
This short demo video shows how FotoWare helps companies to comply with the GDPR when using images of employees
 

FotoWare empowers organizations to be GDPR-compliant through proper use of its Digital Asset Management system, and cannot advise on any legal aspect of the GDPR.
FotoWare makes no representation, warranty or guarantee of GDPR-compliance when using the product.

Read more about GDPR on our blog

Want to learn more about GDPR and images? We've handpicked some blog posts for you.

We recently announced the launch of our brand new consent management feature in FotoWare, which makes it easier for ...
After the introduction of the EU's GDPR, FotoWare has experienced an increase in the demand for consent management. As ...
Businesses face a number of challenges with the GDPR when using photos or videos of employees. If an individual in ...