GDPR-compliant Image Management
Ensure that your organization's handling of photos and videos of its employees is GDPR-compliant.
Ensure that your organization's handling of photos and videos of its employees is GDPR-compliant.
More specifically, you must pay careful attention to these three sections of the GDPR:
This is also referred to as the Right to Withdrawal, which gives data subjects the right to withdraw their consent at any time. They must be fully informed of how to do this and it should be as easy as giving consent.
This is also referred to as the Right to Access and ensures that all data subjects have the right to obtain confirmation and information from the data processor about their use of the subject's personal data.
This is also referred to as the Right to Erasure (or the Right to be Forgotten) and it enables the data subject to request that an organization erases all the personal data that they have about the data subject.
Essentially, you need to be able to easily find, delete, or change the consent status of any image your company has of its employees. If you can't reliably do this, or don't have any processes set up, it's highly likely that your organization is breaching the regulations in how it handles this personal data of its employees.
Tag your files with information like name or employee ID to keep track of every single image that your organization has of any person.
Don't waste any more time searching through folders for images - use tags, filters, and our advanced search to easily find images of any employee.
Connect consent forms to images and help users easily identify which images can be used and what purposes they can be used for.
Talk to us to find out how your organization could benefit
Tagging images with the name of the employee or their employee ID numbers means you can easily keep track of who you have images of and find them by searching based on those tags.
Keep track of whether you have consent to use photos or videos of people in your organization, and easily update when a data subject withdraws consent at any time (re GDPR Article 7).
Every image can display a visual marker to show the user whether they have permission to use it and where: on social media, the website, in print or internally and externally.
Save significant amounts of time by letting staff approve their own images quickly and easily. After sharing the images with them, all they have to do is simply select the images they like with just one click of a button!
When a data subject exercises their GDPR right to access, withdrawal, or erasure, our powerful search feature means that you can be certain of finding every image of that person in your organization's possession.
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FotoWare empowers organizations to be GDPR-compliant through proper use of its Digital Asset Management system, and cannot advise on any legal aspect of the GDPR.
FotoWare makes no representation, warranty or guarantee of GDPR-compliance when using the product.
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