Digital Asset Management for Museums and Heritage Collections

A solution for digital preservation and distribution of heritage and culture



The perfect guide for DAM users: Succeeding with Taxonomies

4 People standing and viewing art in a museum. Photo by Ian Dooley on Unsplash

Image tracking, archiving and distribution for museums, galleries and archives worldwide

Make your archives web-accessible and facilitate collaboration among digital librarians, museum technologists, curators and any third-parties.

Laptop showing FotoWare interface with arts and museum imagesview-1
Icon illustrating Content Ecosystem. 3 file types on top of a cloud

All in one place

Store all kinds of digital assets such as artworks and collections, exhibitions, and all events and activities associated with the organization in a single central hub. Access your digital assets wherever you are.

Icon illustrating Share and Collaborate. 3 people with arrows in between

Share with anyone

Easily share and collaborate across departments within the organization, and also externally with third parties and the public. You can let specific groups of people access the system themselves to find important information.

Icon illustrating Automation. A magnifier with cog in the end instead of glass and 3 stars around it

Save time with automation

Are you doing the same things over and over? Create custom workflows and automate processes: metadata application, image processing, file transfer and much more are only a click away!

How the White House Historical Association uses FotoWare to Preserve its Iconic History

"Before, if someone wanted an image from us we had to do everything via email and then send them the file transfer through something like Dropbox, which was very labor intensive and cumbersome for employees. Now, it means that something which previously took several days has been cut down to just a few hours."



"Previously, there was no single source of files. The photo department needed a tool to get an overview of all the assets, so we decided on a Digital Asset Management system."

- Vidar Ibenfeldt, Photo Archivist at National Museum of Norway

Logo: Illustration of the the White house and text The White House Historical Association Logo: Text; N, half a, half m and Nasjonalmuseet Logo: text Sydney Living Museums Logo: Orange bee-hive icon and text Queensland Museum Logo: text Ballet - San Francisco Ballet Logo: black square with text Art Gallery NSW Logo: text Ajuntament (a red badge) de Girona

Key Features



Use metadata and robust taxonomies to ensure that each digital asset is accompanied by the appropriate information, image provenance data, and infrastructure for digital preservation. 

FotoWare interface - screenshot of taxonomies filter side panel

Workflows & Automations

Workflows and Automations

Automate repetitive processes such as file conversion, resizing, print dpi and more. Manage duplication and eliminate redundant storage systems.

FotoWare interface - screenshot of download presets and preview image of a pineapple

Sharing & Distribution

Share and Distribute

Work together with departments within or outside your institution. Invite collaborators to the web platform via email and enable commenting directly on collections.

FotoWare interface - screenshot of thumbnail grid view and sharing link dialogue

Integrations & Plugins

Integrations and Plugins

Connect your DAM to 3rd party software and work natively with your files. Easily embed images into PowerPoint, Word, and InDesign with our ready-made plugins. 

FotoWare interface - screenshot of Insert - Search Panel in Microsoft Office PowerPoint



Easily embed images in WordPress, Joomla, eZ Publishing or any other web CMS. Access, tag, ingest or showcase your web collection on mobile or tablet with apps for iOS and Android.

FotoWare Mobile App interface - with thumbnail previews

GDPR & Copyright

GDPR and Copyright

Keep track of important information like image-use rights, copyright licenses, and employee GDPR consent. 

FotoWare interface - screenshot of marker indicating a asset status


Get a 30-minute free demo to see how FotoWare could work for you. We will customize the demo to your needs.

Blogs on Digital Asset Management for GLAMs

Making cultural heritage documentation publicly available with DAM

Having an ever-growing library of digital assets, the Norwegian Directorate for Cultural Heritage (NDCH) must have a system where all visuals can...

Beyond digitization: How DAM helps Museums streamline operations

Photo: ©iSAW Company at Unsplash

Today, digitization is becoming a priority for Galleries, Libraries, Archives, and Museums (GLAMs) to protect their...

How Queensland Museum enhances sustainability through digitalization

Photo: © Queensland Museum, Gary Cranitch

Queensland Museum in Brisbane, Australia, is a museum of natural history, cultural heritage, science, and...