Digital Asset Management for Museums and Heritage Collections

A Solution for Digital Preservation and Distribution of Heritage and Culture

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All assets in one place

Store all kinds of digital assets such as artworks and collections, exhibitions, and all events and activities associated with the organization in a single central hub. Access your digital assets wherever you are.


Share with anyone

Easily share and collaborate across departments within the organization, and also externally with third parties and the public. You can let specific groups of people access the system themselves to find important information.

Save time with automation

Save time with automation

Are you doing the same things over and over? Create custom workflows and automate processes: metadata application, image processing, file transfer and much more are only a click away!

Image tracking, archiving, and distribution used by museums, galleries and archives worldwide

Make your archives web accessible and facilitate collaboration among digital librarians, museum technologists, curators and any 3rd parties.

Learn how the White House Historical Association uses FotoWare to Preserve its Iconic History

"Before, if someone wanted an image from us we had to do everything via email and then send them the file transfer through something like Dropbox, which was very labor intensive and cumbersome for employees. Now, it means that something which previously took several days has been cut down to just a few hours."


Trusted by Museums, Galleries, and Archives Worldwide

Nasjonalmuseet Oslo

"Previously, there was no single source of files. The photo department needed a tool to get an overview of all the assets, so we decided on a Digital Asset Management system."

Vidar Ibenfeldt, Photo Archivist

Art Gallery NSW

"It’s a pretty seamless operation now to find all our images. Now that we have a Digital Asset Management system that’s available to all staff, they can self-serve to a large extent."

Jenni Carter, Head of the Photography Studio

San Francisco Ballet

"The ballet needed a system of upload and metadata entry, with easy filing and editing, and an approval process for publication – so we decided on a Digital Asset Management solution."

Murray Bognovitz, Director of IT

img-Ebook-taxonomies-750pxHow to Succeed with Taxonomies

Taxonomies are absolutely instrumental in organizing large volumes of content, and just one of the many tools available to manage your digital assets in a FotoWare DAM.

Read this e-book to see how you can plan your content structure, involve the right people, and ask the right questions as you go along.


Key Features



Use metadata and robust taxonomies to ensure that each digital asset is accompanied by the appropriate information, image provenance data, and infrastructure for digital preservation. Having your collections organized will save the staff time on file discovery and retrieval.

Workflows and Automation

Workflows and Automations

Automate repetitive processes such as file conversion, resizing, print dpi and more. Manage duplication and eliminate redundant storage systems as there is always only one correct version of an asset.

Share and Distribute

Share and Distribute

Work together with individuals from different functions within or outside your institution, such as events coordinators, curators or specialists. Invite collaborators to the web platform via email and enable commenting directly on collections.

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Integrations and Plugins

Connect your DAM to 3rd party software and work natively with your files in your favorite tools. Easily embed images into PowerPoint, Word, and InDesign with our ready-made plugins.



Easily embed images in WordPress, Joomla, eZ Publishing or any other web CMS. Access, tag, ingest or showcase your web collection on mobile or tablet with apps for iOS and Android.

Usage Rights

GDPR and Copyright

Keep track of important information like image-use rights, copyright licenses, and employee GDPR consent. Use markers to indicate the workflow stage of individual assets, to trigger a webhook or to present additional information.

Get a 30-minute free demo to see how FotoWare could work for you. We will customize the demo to your needs.

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Photo: © Queensland Museum, Gary Cranitch Queensland Museum in Brisbane, Australia, is a museum of natural history, cultural heritage, science, and ...