When an organization's files are spread across various locations (server storage, cloud solutions, and local hard-drives) searching for these files can take up a lot of unnecessary time for staff. It is a cause of great inefficiency and, according to research conducted by the International Data Corporation (IDC), information worker employees spend 2.5 hours per day on average searching for files and information that already exists within the organization. That's almost 30% of their time, which adds up to a total of 625 hours per person each year.
Use this calculator to see the cost of searching for files for your organization:
Calculations are based on IDC's averages
Yearly time spent on searching for fileshours
Yearly cost of searching for files(eg. $ / £ / €)
A Digital Asset Management system reduces the need for fulfillment requests from other departments, since employees can easily search and find files for themselves. This means staff no longer need to spend time submitting requests and waiting to receive the content. It also significantly reduces the workload of those staff (often the marketing department) in handling such requests. Those minutes can quickly turn to hundreds of hours when you consider the volume of fulfillment requests each year - especially for enterprises!
Use this calculator to see the cost of fulfillment and sharing files for your organization:
Yearly number of requestsrequests
Yearly time spent on requestshours
Yearly cost of fulfillment requests(eg. $ / £ / €)
When your staff simply can't find the files they need to use, content will often end up being recreated or duplicated despite the files already existing somewhere in the organization. This is incredibly costly both in terms of your staff's time and money spent on re-creating or re-purchasing stock content. The advanced metadata-based search capabilities within a Digital Asset Management system and the ability to visually search for your files, mean users are far less likely to waste time and money re-creating or duplicating files.
Use this calculator to see how much your organization could save from re-creating or duplicating assets:
Monthly cost of creating assets(eg. $ / £ / €)
Yearly cost of creating assets(eg. $ / £ / €)
Yearly saving on re-creating and duplicating assets(eg. $ / £ / €)
According to research by Accenture, 90% of marketing material is never put to use because it is not relevant or out of date. To Fortune 500 companies, this represents a waste of $300 billion each year. When your digital assets can be found and used by those who need them, this can help to increase the lifecycle and value of the content you spend time and money creating. A Digital Asset Management solution ensures that your files can be used and re-used before they become outdated or no longer relevant.
Use this calculator to see what it costs your organization to store assets that aren't being used:
Total number of undiscoverable assets(eg. $ / £ / €)
Total cost of undiscoverable assets(eg. $ / £ / €)